Director's name spelled wrong in MCA records? How to correct it

A director gets the spelling of their name corrected on their PAN card, so PAN and Aadhaar now match. But the company records on the Ministry of Corporate Affairs (MCA) site still show the old spelling. This mismatch can block filings later, so it is worth fixing. The process is straightforward.

The form to use: DIR-6

The correction is made through Form DIR-6, which is used to update a director's personal details. It is filed on the MCA V3 portal from the director's own login. This is not the form used for appointing or removing directors (that is DIR-12), so do not use DIR-12 here.

Get the name exactly right

MCA checks the name against the Income Tax PAN records. Enter the name exactly as it appears on the PAN card, letter for letter. Even a small difference will get the form rejected.

What to attach

1. A self-attested copy of the PAN card.
2. An identity proof such as Aadhaar.
3. A short covering letter or declaration explaining that this is a spelling correction to match PAN.

Since this is a correction and not a legal change of name, a gazette notification is not needed.

Signing and fees

The form is signed with the director's digital signature and certified by a practising professional. There is no government fee for this correction.

After approval

The company's records on MCA should update automatically from the director's records. A few things do not update by themselves, so check them separately:

1. The director's digital signature, if it was issued in the old spelling, may need to be reissued.
2. GST, bank, and other registrations where the director is a signatory need their own updates.
3. If the director's yearly KYC is due, file DIR-6 first so the KYC carries the correct name.

Need a director's details corrected on MCA? Get a quote and we will prepare and file the DIR-6 for you.

Related reading on our site: our article on resigning as a director.

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